Choosing an all-in-one laser printer for small business involves balancing speed, print quality, cost, and ease of use. The Brother MFC-L8930CDW stands out as the best overall due to its versatile features and reliable performance. For budget-conscious buyers, the Brother MFC-L2820DW offers solid monochrome printing at a lower cost, while the Canon MF753Cdw II provides high-quality color printing for creative needs. Each of these options presents tradeoffs—such as higher upfront costs versus lower running expenses or color versus monochrome printing. Continue reading for a detailed breakdown of these models and more, so you can find the best fit for your business.
Key Takeaways
- Top-performing models like the Brother MFC-L8930CDW combine speed, high page capacity, and security features, making them ideal for busy offices.
- Color laser printers tend to be more expensive but are essential for businesses that need vibrant branding or detailed graphics.
- Monochrome models like the Brother MFC-L2820DW excel in cost efficiency for text-heavy printing, with lower initial and running costs.
- Wireless connectivity and mobile printing capabilities are standard in top picks, but some models still lack advanced security features.
- Price often correlates with features; investing in a slightly more expensive model can yield better durability, speed, and multifunctionality.
| All in one laser printer for small business | Print Speed | Touchscreen | Connectivity |
|---|---|---|---|
| Brother MFC-L8930CDW Business | up to 33 ppm | 7-inch color | Wi-Fi dual-band, Gigabit Ethernet |
| Canon Color imageCLASS MF662Cd | 26 pages per minute | — | — |
| Brother MFC-L2820DW Wireless M | 36 ppm | 2.7 inches | Wireless, Ethernet, USB |
| HP LaserJet Pro MFP 3101sdw Wi | up to 35 ppm | — | Wireless Wi-Fi |
| Canon Color imageCLASS MF753Cd | 35 PPM | — | — |
| Canon imageCLASS MF465dw II Mo | 42 PPM | 5-inch | — |
| Brother DCP-L2640DW Wireless M | up to 36 ppm | — | Wireless, Ethernet, USB |
| Brother MFC-L3720CDW Wireless | 19 ppm | 3.5-inch color | Wi-Fi, Wi-Fi Direct, USB |
| Canon Color imageCLASS MF665Cd | 26 ppm | 5-inch color | — |
| Canon imageCLASS MF462dw II Wi | 37 PPM | 5-inch color | — |
| HP LaserJet Pro MFP 3105sdw Wi | up to 33 pages per minute | — | Wi-Fi |
More Details on Our Top Picks
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Security
The Brother MFC-L8930CDW stands out as the most comprehensive choice for small businesses that need high performance and security. Its fast print speed of 33 ppm and high-capacity toner yield outperform many competitors like the Canon MF662Cdw, making it ideal for busy environments. The large 7-inch touchscreen simplifies operation, and the triple-layer security keeps sensitive data protected. However, its bulkier footprint can be challenging in tight spaces, and setup may be complex for less tech-savvy users. Compared with the Canon MF753Cdw II, it offers better security features and faster speeds, but at the cost of size and initial complexity. This pick makes the most sense for small businesses prioritizing security, high-volume printing, and versatile functionalities.
Pros:- High-quality color and black printing for professional documents
- Fast print and scan speeds to handle high workloads
- Advanced security features including NFC badge reader
Cons:- Bulky design may not fit in tight spaces
- Setup process can be complex for some users
Best for: Small businesses that need fast, secure, and high-volume color printing with advanced document management features
Not ideal for: Small offices with limited space or less experience with multi-function setups, due to its size and setup complexity
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Touchscreen:7-inch color
- Connectivity:Wi-Fi dual-band, Gigabit Ethernet
- Toner Yield:Standard: 3,000 black / 1,800 color; High yield: 7,500 black / 6,500 color pages
Our verdict“This printer is best suited for small businesses that need speed, security, and multifunctionality in a larger, secure package.”
Canon Color imageCLASS MF662Cdw Wireless Duplex Laser Printer with Copier and Scanner
The Canon MF662Cdw offers a balanced mix of speed and affordability, making it a smart choice for small businesses that handle regular color printing. Its 26 ppm print speed is slightly slower than the Brother MFC-L8930CDW but still robust for most office needs. The 5-inch touchscreen makes operation straightforward, and the high-capacity toner reduces replacement frequency. Compared to the HP LaserJet Pro 3101sdw, it provides better color quality and a more comprehensive feature set, though it requires more space and initial setup can be somewhat involved. This model suits those who want reliable color output without the premium price tag of more advanced models.
Pros:- Fast printing speeds of 26 ppm in color and monochrome
- Wireless setup with mobile device support
- Auto duplex printing to save paper
Cons:- Relatively large footprint requiring ample space
- Initial setup may be tricky for some users
- Limited to 250-sheet paper capacity
Best for: Small teams needing dependable, high-capacity color printing with easy wireless connectivity
Not ideal for: Offices with very tight space constraints or those requiring the fastest possible print speeds, as it is somewhat larger and slightly slower than competitors like the Brother MFC-L8930CDW
- Print Speed:26 pages per minute
- Color:Yes
- Wireless:Yes
- Duplex Printing:Yes
- Scan:Yes
- Paper Capacity:250 sheets
Our verdict“This printer offers a solid mix of speed, cost-efficiency, and color quality, ideal for small offices with moderate printing demands.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer
The Brother MFC-L2820DW is an excellent choice for small offices that only need monochrome printing but want a compact, reliable device. Its 36 ppm speed surpasses many monochrome models like the HP LaserJet Pro 3101sdw, making it suitable for high-volume black-and-white jobs. The 50-page automatic document feeder and cloud integration offer efficiency, but its monochrome-only output limits versatility for offices that need color. Its 2.7-inch touchscreen is user-friendly, yet the absence of duplex scanning could be a drawback for some workflows. Compared with the Canon MF465dw II, it offers faster printing but lacks color capabilities, making it more suitable for document-heavy environments requiring only black-and-white output.
Pros:- Fast monochrome print speeds of 36 ppm
- Compact size perfect for small spaces
- Cloud and mobile app support for versatile printing
Cons:- Limited to monochrome printing only
- No duplex scan feature
- Price not specified, which might be a concern
Best for: Small offices focused solely on black-and-white printing with limited space and high-speed needs
Not ideal for: Businesses that require color printing or duplex scanning, as this model is monochrome only and lacks duplex scan functionality
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Automatic Document Feeder:50 pages
- Tray Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Touchscreen:2.7 inches
Our verdict“This device is ideal for small, monochrome-focused offices seeking speed and space efficiency without the need for color output.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
The HP LaserJet Pro MFP 3101sdw is tailored for small teams that prioritize speed and dependability in black-and-white printing. Its 35 ppm speed is competitive, matching larger models like the Canon MF753Cdw II for productivity. The 250-sheet input tray and auto document feeder make it suitable for busy environments, and its reliable wireless connectivity supports multiple devices. However, it is limited to black-and-white printing, which could restrict workflow flexibility. Additionally, it requires HP cartridges with chips, adding to ongoing costs. Compared to the Canon MF753Cdw II, it offers simpler monochrome functionality for less complex needs, making it a cost-effective option for straightforward document printing.
Pros:- Fast print speeds of up to 35 ppm
- Automatic duplex printing to save paper
- Reliable wireless connectivity for multiple devices
Cons:- Limited to black-and-white printing
- Cartridge costs can be high due to HP circuitry
- No color output option
Best for: Small teams needing fast, reliable monochrome printing with minimal fuss and good paper capacity
Not ideal for: Offices requiring color printing or multifunction features beyond black-and-white output, due to its monochrome limitation
- Print Speed:up to 35 ppm
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wireless Wi-Fi
Our verdict“This printer is best for small teams focused on high-speed monochrome printing with straightforward, reliable operation.”
Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer, Wireless, Scanner, Copier, Fax, Auto Document Feeder, 35 PPM
The Canon MF753Cdw II excels in providing a full suite of functions, including color printing, scanning, copying, and faxing, making it ideal for offices that need all-in-one versatility. Its 35 ppm print speed rivals larger models like the Brother MFC-L8930CDW, but with a more compact footprint suitable for small to medium offices. The automatic duplex feature and wireless connectivity support efficient workflows. However, the lack of specific pricing information and potentially higher initial cost could be barriers for smaller budgets. Compared with the Brother MFC-L8930CDW, it offers color and all-in-one features in a more compact package, appealing to those needing multi-functionality with color output.
Pros:- All-in-one functionality including print, scan, copy, and fax
- Wireless connectivity supports multiple devices
- Duplex printing reduces paper use
Cons:- No detailed pricing info available
- Initial purchase cost may be high
- Potentially larger than monochrome counterparts
Best for: Small to medium offices requiring color printing, scanning, copying, and faxing without sacrificing space
Not ideal for: Very tight spaces or budget-conscious setups, due to its potentially higher initial cost and feature set
- Color:Color
- Wireless:Yes
- Duplex:Yes
- Functions:Print, scan, copy, fax
- Print Speed:35 PPM
- Warranty:3 Year Limited
Our verdict“This model is ideal for offices that need comprehensive multifunction capabilities in a sleek, color-ready device.”
Canon imageCLASS MF465dw II Monochrome Wireless Duplex Laser Printer with Print, Copy, Scan, Fax
This model stands out for its rapid 42 pages per minute print speed, making it ideal for busy small offices that need quick turnaround times. Compared with the Canon MF662Cdw, it offers faster printing but is limited to monochrome, which may be a drawback for those needing color. Its all-in-one capabilities, including faxing, scanning, and copying, are seamlessly integrated with a user-friendly 5-inch touchscreen. However, the lack of expandable paper capacity could limit high-volume workflows. Wireless setup is straightforward, and mobile printing broadens accessibility. This pick makes the most sense for small businesses prioritizing speed and multifunctionality over color options or large paper capacity.
Pros:- Fast printing speed of 42 pages per minute for high-volume tasks
- Wireless and mobile device printing capabilities for flexibility
- All-in-one functions including fax, scan, and copy for comprehensive office use
Cons:- Limited to monochrome printing, unsuitable for color needs
- No mention of expandable paper capacity, which could hinder larger print jobs
Best for: Small business owners who need fast, reliable monochrome printing with multifunction features.
Not ideal for: Businesses that require color printing or large-volume document handling, as the monochrome restriction can be limiting.
- Print Speed:42 PPM
- Wireless:Yes
- Duplex:Yes
- Functions:Print, Copy, Scan, Fax
- Touchscreen:5-inch
- Color:Monochrome
Our verdict“This printer is perfect for small offices needing speedy monochrome output with all-in-one functionality.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer
This model makes a strong case for small offices with limited space, thanks to its compact footprint. Its print speed of up to 36 ppm is competitive, and the inclusion of a 50-page auto document feeder streamlines multi-page copying and scanning. Compared to the Canon MF465dw II, it lacks fax capability but offers Ethernet connectivity for wired networks. Its wireless support, including dual-band Wi-Fi, enhances remote operation, but it’s still monochrome only, making it less suitable for color printing needs. The setup process is generally smooth for those familiar with network devices, though beginners might find it a bit technical. This printer is well-suited to small teams focused on monochrome tasks without requiring extensive paper capacity.
Pros:- Compact design fits small offices or home setups
- Fast print and scan speeds improve productivity
- Multiple connectivity options including wireless and Ethernet
Cons:- Monochrome only, limiting for color document needs
- Limited paper capacity may require frequent refilling
Best for: Small teams needing a space-efficient, monochrome multifunction printer with fast printing and scanning.
Not ideal for: Businesses looking for color printing or high-volume paper handling, as its capacity and color options are limited.
- Print Speed:up to 36 ppm
- Scan Speed:up to 23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Functions:Print, Copy, Scan
- Size:Compact
Our verdict“Ideal for small offices seeking a space-saving monochrome multifunction printer with reliable speed and connectivity.”
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier, and Fax
This model earns its place for those needing vibrant color output alongside multifunction features. With speeds up to 19 ppm, it balances quality and productivity, especially with its automatic duplex printing that saves time and paper. Its 3.5-inch color touchscreen allows intuitive control in busy environments. Compared to monochrome-only options like the Canon MF465dw II, it offers true color capability, but at a higher cost, both upfront and for consumables. Its large paper tray and multiple connectivity options make it suitable for varied office workflows, yet the size could be a challenge in tight spaces. This pick suits small businesses that require high-quality color printing and multifunction versatility in one device.
Pros:- High-quality color laser printing with vibrant output
- Multiple connectivity options including Wi-Fi, Wi-Fi Direct, and USB
- Automatic duplex printing and a 50-sheet automatic document feeder
Cons:- Higher purchase and operating costs compared to monochrome models
- Large size may require significant space
Best for: Small business owners who need color printing with multifunction features and easy control.
Not ideal for: Cost-sensitive offices or those with space constraints, due to its higher price and larger footprint.
- Print Speed:19 ppm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Touchscreen:3.5-inch color
- Connectivity:Wi-Fi, Wi-Fi Direct, USB
- Functions:Print, Copy, Scan, Fax
Our verdict“This printer is ideal for small offices seeking strong color capabilities combined with multifunction features.”
Canon Color imageCLASS MF665Cdw Wireless All-in-One Duplex Laser Printer
This model brings rapid 26 ppm color printing combined with a user-friendly 5-inch touchscreen, making it suitable for small or home offices that need frequent color documents. Its high-capacity toner supports high-volume printing, reducing the need for frequent replacements. Compared with the monochrome MF462dw II, it provides true color output, but this comes with a larger footprint and higher initial investment. Its wireless setup is straightforward, and the 3-year warranty adds peace of mind. Nevertheless, its size may be a challenge in smaller spaces, and the cost of color consumables can add up quickly if volume is high. This printer works best for those who prioritize color quality and volume, and are prepared for the investment.
Pros:- Fast print speeds of up to 26 ppm in color and monochrome
- High-capacity toner for extended use
- Easy wireless setup with a 5-inch color touchscreen
Cons:- Relatively large footprint for small desks
- Higher initial and consumable costs
Best for: Small offices or home-based businesses with a high demand for color printing and multifunctionality.
Not ideal for: Budget-conscious users or those with very limited space, given its size and cost of color toner.
- Print Speed:26 ppm
- Wireless:Yes
- Duplex:Yes
- Automatic Document Feeder:50-sheet
- Touchscreen:5-inch color
- Warranty:3 years
Our verdict“Best suited for small offices that need frequent color printing with reliable all-in-one features.”
Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer All-in-One with Scanner, Copier, Fax
This model emphasizes speed, with a swift 37 pages per minute, making it ideal for busy offices focused on monochrome documents. Its 5-inch color touchscreen allows easy access to functions, and wireless connectivity supports remote printing. Compared with the MF465dw II, it offers a higher print speed and a larger paper tray capacity, which reduces refill frequency. However, it remains monochrome-only, so if color printing is needed, this would not be suitable. Its high-capacity toner and expandable paper tray cater to high-volume needs, but the setup can be complex for first-time users. This printer suits offices that prioritize high-speed monochrome output with multifunction capabilities.
Pros:- Fast print speeds of up to 37 ppm for efficient workflows
- High-capacity toner and expandable paper tray for large volumes
- Wireless and mobile printing support with a 5-inch color touchscreen
Cons:- Limited to monochrome, not suitable for color documents
- Setup process may be complex for less experienced users
Best for: Small business environments requiring fast monochrome printing with high-volume capacity and multifunction features.
Not ideal for: Companies needing color printing or simple plug-and-play setup, as the initial configuration can be more involved.
- Print Speed:37 PPM
- First Print Time:5 seconds
- Wireless:Yes
- Duplex Printing:Yes
- Paper Capacity:Standard 250 sheets, expandable to 550
- Touchscreen:5-inch color
Our verdict“Ideal for offices needing rapid monochrome printing with high capacity and multifunction features.”
HP LaserJet Pro MFP 3105sdw Wireless Printer
This model stands out for its balance of speed, security, and smart features, making it a strong choice for small teams that need reliable document handling. Unlike the Brother MFC-L8930CDW, which offers more advanced security options and higher volume capacity, the HP LaserJet Pro 3105sdw excels in ease of setup and mobile connectivity, ideal for teams that prioritize quick deployment and flexibility. However, it relies solely on original HP cartridges with chips, which could increase ongoing costs, and firmware updates may be necessary to maintain security. Its AI-powered smart scanning streamlines workflows, but it’s less suitable for high-volume or heavy-duty printing needs. Overall, this pick makes the most sense for small offices focused on security and straightforward multi-functionality without requiring extensive media handling.
Pros:- Fast printing speeds up to 33 ppm, reducing wait times
- Auto duplex printing and scanning save paper and time
- Secure printing features protect sensitive documents
- AI-powered smart scanning enhances workflow efficiency
Cons:- Works only with HP original cartridges with chips, increasing ongoing costs
- Firmware updates may be required for security features, adding maintenance steps
- Designed primarily for office environments, not for heavy-duty or high-volume printing
Best for: Small office teams that need secure, fast printing and smart document management with easy setup
Not ideal for: Large workgroups or businesses with high-volume printing needs, due to limited capacity and higher cartridge costs
- Print Speed:up to 33 pages per minute
- Auto 2-sided Printing:Yes
- Auto 1-sided Scanning:Yes
- Connectivity:Wi-Fi
- Security:HP Wolf Pro Security
- Suitable for:up to 7 users
Our verdict“This printer is ideal for small offices that prioritize security, speed, and easy integration over high-volume capacity.”
How We Picked
I evaluated these printers based on a combination of performance, ease of use, build quality, and value for small business owners. Priority was given to models that balanced high print speeds, reliable connectivity, and multifunction features like scanning, copying, and faxing. Durability and ongoing maintenance costs also played a role, ensuring the selections would serve busy offices without frequent breakdowns or costly supplies. The ranking reflects a mix of premium features, affordability, and versatility, helping buyers find options suited to different business sizes and needs.| All in one laser printer for small business | Connectivity |
|---|---|
| Brother MFC-L8930CDW Business | Wi-Fi dual-band, Gigabit Ethernet |
| Canon Color imageCLASS MF662Cd | — |
| Brother MFC-L2820DW Wireless M | Wireless, Ethernet, USB |
| HP LaserJet Pro MFP 3101sdw Wi | Wireless Wi-Fi |
| Canon Color imageCLASS MF753Cd | — |
| Canon imageCLASS MF465dw II Mo | — |
| Brother DCP-L2640DW Wireless M | Wireless, Ethernet, USB |
| Brother MFC-L3720CDW Wireless | Wi-Fi, Wi-Fi Direct, USB |
| Canon Color imageCLASS MF665Cd | — |
| Canon imageCLASS MF462dw II Wi | — |
| HP LaserJet Pro MFP 3105sdw Wi | Wi-Fi |
Factors to Consider When Choosing All In One Laser Printer For Small Business
When selecting an all-in-one laser printer for a small business, consider factors that affect daily workflow, total cost of ownership, and future growth. A well-chosen printer should streamline your operations without becoming a financial or technical burden. Here are key criteria to guide your decision:Print Speed and Volume Capacity
High print speeds and large paper trays are essential for busy environments where volume matters. Look for models rated for at least 20 pages per minute if your workload is heavy. Larger trays reduce refill frequency, saving time and reducing interruptions, but often come with higher upfront costs. Balance your typical volume against these features to avoid overpaying for capacity you won’t use.
Color vs. Monochrome Capabilities
Deciding between color and monochrome models hinges on your business needs. Color printers are more versatile for marketing materials and presentations but tend to cost more—both upfront and in consumables. Monochrome printers are ideal for document-heavy environments where color isn’t necessary, offering lower operating costs. Consider whether color printing will be a frequent requirement or a rare need to optimize your investment.
Connectivity and Mobile Support
Wireless connectivity and mobile printing features are increasingly standard, but not all models support the same protocols or security levels. Ensure your chosen printer supports your existing network and mobile devices. Features like Wi-Fi Direct, AirPrint, or Google Cloud Print can streamline workflows but verify security settings to prevent unauthorized access.
Cost of Supplies and Maintenance
Initial purchase price is just part of the total cost of ownership. Laser printers require toner cartridges, which can be costly depending on capacity and brand. Some models offer high-yield cartridges that reduce per-page costs but come with higher upfront prices. Factor in maintenance costs and the availability of supplies to choose a model that remains economical over time.
Size and Design
Space constraints in small offices mean size and design matter. Compact models save space but might sacrifice capacity or speed. Consider your available footprint and whether a larger, more feature-rich model fits comfortably. Also, look for models with intuitive interfaces and straightforward paper handling to minimize setup and ongoing operation hassles.
Frequently Asked Questions
Is color printing worth the extra cost for a small business?
If your business relies heavily on branding, marketing materials, or detailed graphics, investing in a color laser printer can enhance professionalism and visual impact. However, for most text-based documents, monochrome printers offer significant savings and faster operation. Weigh the frequency of color printing against the higher purchase and ongoing costs to determine if the premium is justified.
How important is wireless connectivity in a small business printer?
Wireless connectivity adds flexibility, allowing multiple users to print from various devices without physical connections. This can streamline workflows in busy offices or shared workspaces. However, ensure your network security is robust, as wireless printers can be potential points of vulnerability. If your environment prioritizes security, prioritize models with encryption and security features.
Should I prioritize speed or cost savings when choosing a printer?
Speed is critical if you process large volumes daily, but it often comes with a higher initial cost. Cost savings, particularly in supplies, are vital for long-term affordability, especially for monochrome models. Consider your typical workload and budget constraints; a faster, more expensive model may pay off in productivity, while a more economical printer suits low-volume needs better.
What features should I look for beyond printing and copying?
Scanning, faxing, and automatic document feeders add versatility, especially if your business handles a variety of document types. Security features like user authentication and encrypted printing help protect sensitive information. A user-friendly interface and reliable connectivity options also reduce downtime and frustration, making the overall experience smoother.
Is it better to buy a multifunction printer or separate devices?
For small offices, an all-in-one laser printer consolidates printing, scanning, copying, and faxing into one device, saving space and reducing costs. Separate devices might offer higher performance or specialized features but often come with greater complexity and expense. An all-in-one model typically balances functionality and convenience for most small business needs.
