When selecting a network laser printer for a workgroup, the key concerns are speed, reliability, and connectivity options that support multiple users efficiently. The HP LaserJet P2055dn stands out as the best overall choice thanks to its robust performance and durability. For those needing color printing, the Dell S3840CDN offers sharp color output, while the Brother HL-6210DW provides excellent wireless features for smaller teams. However, tradeoffs often involve balancing upfront costs against ongoing maintenance and speed. Keep reading for a detailed breakdown of these options to find the best fit for your team’s needs.
Key Takeaways
- The best network laser printers in this roundup balance speed, reliability, and connectivity for workgroups.
- Color printing options, like the Dell S3840CDN, come with higher costs but can be essential for specific tasks.
- Wireless connectivity and duplex printing are common features that add convenience but may impact initial price.
- Long-term value depends on toner efficiency, maintenance costs, and build quality, not just purchase price.
- Choosing the right printer depends on your workgroup size, printing volume, and whether color is necessary.
| HP Factory Renewed LaserJet P2055dn Workgroup Laser Printer Network – CE459A |  | Best Budget Monochrome Network Printer for Small Workgroups | Print Speed: 35 pages per minute | Resolution: 1200 x 1200 dpi | Paper Capacity: 300 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-6210DW Monochrome Laser Printer with Duplex and Wireless Connectivity |  | Best High-Volume Wireless Monochrome Printer | Print Speed: 50 ppm | Main Tray Capacity: 520 sheets | Maximum Tray Capacity: 1,660 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet 1320n Monochrome Network Printer (Renewed) |  | Most Reliable Basic Network Monochrome Printer | Printer Type: Monochrome Laser Printer | Connectivity: Network (Ethernet) | Print Speed: 20 ppm | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Laser Printer with Scanner and Copier |  | Best All-in-One for Heavy Office Use | Print Speed: 50 ppm | Auto Document Feeder: 70 pages | Scanning Speed: 56 ipm | VIEW LATEST PRICE | See Our Full Breakdown |
| Dell S3840CDN Smart Duplex Workgroup Color Laser Network Printer |  | Best Color Laser Printer for Workgroups | UPC: 884116248477 | Weight: 57.3 lbs | VIEW LATEST PRICE | See Our Full Breakdown | |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best for Small Businesses Needing All-in-One Functionality | Print Speed: up to 36 ppm | Scan Speed: up to 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing |  | Best for Solo Users and Small Teams Seeking Speed and Efficiency | Print Speed: 36 pages per minute | Paper Capacity: 250 sheets | Automatic Duplex: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Network laser printer for workgroup | Print Speed | Connectivity |
|---|---|---|
| HP Factory Renewed LaserJet P2 | 35 pages per minute | USB, Gigabit Ethernet |
| Brother HL-6210DW Monochrome L | 50 ppm | Gigabit Ethernet, dual band wireless |
| HP LaserJet 1320n Monochrome N | 20 ppm | Network (Ethernet) |
| Brother MFC-L5915DW All-in-One | 50 ppm | Gigabit Ethernet, Dual-band WiFi |
| Dell S3840CDN Smart Duplex Wor | — | — |
| Brother DCP-L2640DW Wireless M | up to 36 ppm | Wireless (2.4GHz / 5GHz), Ethernet, USB |
| Brother HL-L2460DW Wireless Mo | 36 pages per minute | Wi-Fi (dual-band), Ethernet, USB |
More Details on Our Top Picks
HP Factory Renewed LaserJet P2055dn Workgroup Laser Printer Network – CE459A
This refurbished model excels in delivering high-speed monochrome printing with a speed of 35 pages per minute, making it ideal for small teams needing quick turnaround times. Compared with the Brother HL-6210DW, it offers a more affordable option but lacks wireless connectivity, which could limit flexibility. Its 1200 x 1200 dpi resolution ensures sharp black-and-white documents, suitable for professional reports. The 300-page paper capacity minimizes refills during busy periods, yet the absence of wireless features may be a setback for offices relying on wireless networks. Being refurbished, its longevity might vary, but it includes essential cables and toner to get started immediately. This pick makes the most sense for budget-conscious offices that prioritize speed and resolution over wireless options or color printing.
Pros:- Fast printing speed of 35 pages per minute
- High-resolution output with 1200 x 1200 dpi
- Large 300-page paper capacity
- Includes necessary cables and toner for immediate use
Cons:- Limited to monochrome printing, restricting versatility
- Refurbished status may affect long-term durability
- No wireless connectivity options
Best for: Small offices or workgroups seeking a reliable, fast monochrome printer with minimal upfront cost
Not ideal for: Teams that rely heavily on wireless printing or need color output, as this model lacks wireless connectivity and color capabilities
- Print Speed:35 pages per minute
- Resolution:1200 x 1200 dpi
- Paper Capacity:300 pages
- Connectivity:USB, Gigabit Ethernet
- Warranty:90 days
Our verdict“This model is best suited for small, budget-conscious offices prioritizing speed and clarity in monochrome printing without wireless needs.”
Brother HL-6210DW Monochrome Laser Printer with Duplex and Wireless Connectivity
This Brother model stands out for its impressive print speed of 50 pages per minute, making it a strong choice for high-volume workgroups. It offers a maximum paper capacity of 1,660 sheets with optional trays, reducing interruptions during busy days. Its dual-band WiFi and Gigabit Ethernet ensure seamless network integration, surpassing the connectivity options of the HP P2055dn. The high-yield toner cartridges, capable of printing up to 18,000 pages, cut down on ongoing costs. However, like the HP model, it focuses solely on monochrome output, which might limit creative or color-dependent tasks. Its large physical footprint may also be a challenge in smaller office spaces. This printer is ideal for large teams needing speed, capacity, and wireless flexibility, but not for those in tight quarters or requiring color.
Pros:- Fast printing speed suitable for high-volume tasks
- Large paper capacity of up to 1,660 sheets
- Wireless and Ethernet connectivity for flexible network setup
- High-yield toner for cost-efficient printing
Cons:- Designed only for monochrome printing, no color options
- Size and weight may be impractical for small offices
- Higher initial investment compared to smaller models
Best for: High-volume, wireless-enabled workgroups needing fast, reliable monochrome printing and large paper capacity
Not ideal for: Small offices with space constraints or teams requiring color output, as this printer is bulky and monochrome-only
- Print Speed:50 ppm
- Main Tray Capacity:520 sheets
- Maximum Tray Capacity:1,660 sheets
- Connectivity:Gigabit Ethernet, dual band wireless
- Toner Yield:up to 18,000 pages
Our verdict“This printer makes the most sense for large workgroups that value speed, capacity, and wireless connectivity over compact size or color printing.”
HP LaserJet 1320n Monochrome Network Printer (Renewed)
This older model offers dependable black-and-white printing with a modest speed of 20 pages per minute, suitable for light to moderate office use. It provides Ethernet network connectivity, making shared printing straightforward, but falls behind newer models like the Brother HL-6210DW in speed and features. As a renewed product, it offers a budget-friendly option, but its older technology might lack modern connectivity or security features. The 10,000 pages monthly duty cycle ensures it can handle typical office workloads without issues. However, its slower speed and limited feature set make it less ideal for high-demand teams or those seeking wireless or color options. It’s best for small, cost-sensitive offices that prioritize basic, reliable monochrome printing.
Pros:- Reliable monochrome laser printing
- Network connectivity for shared use
- Cost-effective as a renewed product
- Suitable for small, low-demand environments
Cons:- Limited to 20 pages per minute, slower than newer models
- Older technology may lack modern security and connectivity features
- No color printing capability
Best for: Small offices needing a simple, reliable network printer for low to moderate monochrome printing
Not ideal for: Fast-paced or larger teams that require higher speeds or wireless features, due to its slower output and older hardware
- Printer Type:Monochrome Laser Printer
- Connectivity:Network (Ethernet)
- Print Speed:20 ppm
- Monthly Duty Cycle:10,000 pages
Our verdict“This printer is best for small offices needing a straightforward, budget-friendly network monochrome printer with modest speed.”
Brother MFC-L5915DW All-in-One Laser Printer with Scanner and Copier
This Brother model combines high-speed monochrome printing with comprehensive scanning and copying features, making it ideal for busy offices that need multifunction capabilities. Its 50 pages per minute output aligns with high-volume demands, and the 70-page auto document feeder supports efficient workflows. Connectivity options include dual-band WiFi and Ethernet, providing versatile network options, similar to the Brother HL-6210DW but with added multifunctionality. The high-yield toner cartridges, designed to print up to 18,000 pages, lower ongoing costs. However, its bulkiness may pose a challenge for smaller spaces, and it’s limited to monochrome output, which could be a drawback for environments requiring color. This pick suits large teams needing an all-in-one with speed and efficiency but not color versatility.
Pros:- High-speed printing and copying at 50 ppm
- Large auto document feeder for high-volume scanning
- Cost-effective high-yield toner cartridges
- Flexible connectivity including WiFi and Ethernet
Cons:- Limited to monochrome printing, not suitable for color jobs
- Bulky design may be impractical in tight spaces
- Higher initial investment for multifunction capabilities
Best for: Large, busy offices requiring high-speed printing, scanning, and copying in monochrome
Not ideal for: Small offices or teams needing color output or compact hardware, due to its size and monochrome focus
- Print Speed:50 ppm
- Auto Document Feeder:70 pages
- Scanning Speed:56 ipm
- Connectivity:Gigabit Ethernet, Dual-band WiFi
- Toner Cartridge:18,000 pages (high-yield), includes 3,000-page toner
Our verdict“This all-in-one is best for large teams that prioritize speed, multifunctionality, and cost savings in monochrome workflows.”
Dell S3840CDN Smart Duplex Workgroup Color Laser Network Printer
This Dell model stands out for its vibrant color laser output, making it ideal for offices needing high-quality, color-rich documents. Its smart duplex printing feature enhances efficiency, reducing paper waste and operational costs. Designed specifically for workgroups, it provides reliable network connectivity, although its hefty weight of over 57 pounds suggests it requires ample space and sturdy support. Unlike the monochrome options, this printer offers full-color capabilities, but it may come at a higher purchase price and maintenance cost. The lack of detailed specs such as print speed or yield means it’s geared more toward quality than volume. It makes the most sense for creative teams or marketing departments that need color without sacrificing network reliability but isn’t suitable for high-volume black-and-white printing or small offices with limited space.
Pros:- High-quality color laser printing
- Smart duplex printing for efficiency and savings
- Reliable network connectivity for workgroups
Cons:- Heavy and bulky design requiring ample space
- Lack of detailed specs like speed and yield, making volume planning difficult
- Higher cost for color printing and maintenance
Best for: Teams requiring high-quality color printing in a networked work environment, especially for graphics or marketing materials
Not ideal for: Small offices or teams with tight space constraints, as this printer is heavy and large, and primarily suited for color projects
- UPC:884116248477
- Weight:57.3 lbs
Our verdict“This color laser printer is best for creative teams or departments prioritizing high-quality color output over compact size or low-volume needs.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother DCP-L2640DW stands out for its combination of printing, scanning, and copying tailored to small business needs. Compared with the Brother HL-L2460DW, it offers more versatile functions but at the expense of simplicity, since the multi-function nature slightly complicates maintenance. Its fast print speeds of 36 ppm and efficient scan capabilities make it suitable for busy environments. Wireless connectivity, including dual-band Wi-Fi and Ethernet, provides flexible setup options, while the optional toner subscription helps manage ongoing costs. However, being monochrome-only limits its usefulness for teams requiring color documents, and toner replacement can be an ongoing expense. This pick makes the most sense for small teams needing an all-in-one device that balances functionality and cost efficiency, provided color isn’t a priority.
Pros:- All-in-one functionality including print, scan, and copy
- Fast print speeds up to 36 ppm for productivity
- Flexible wireless and Ethernet options for versatile setup
- Supports mobile app management for remote operation
Cons:- Limited to black and white documents, restricting color use
- Toner replacement required for ongoing use, adding to costs
- No touchscreen or advanced user interface
Best for: Small businesses or workgroups that need a space-saving, multi-function monochrome printer with connectivity flexibility.
Not ideal for: Teams that require color printing or high-volume document production, since this model is monochrome only and toner costs can add up.
- Print Speed:up to 36 ppm
- Scan Speed:up to 23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless (2.4GHz / 5GHz), Ethernet, USB
- Includes:Refresh Subscription Trial
- Color Printing:No
Our verdict“This printer is ideal for small teams needing a compact, multifunction monochrome device with reliable wireless connectivity.”
Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing
The Brother HL-L2460DW makes an excellent choice for users who prioritize speed and paper management. Unlike the DCP-L2640DW, it focuses solely on printing but compensates for this with a faster speed of 36 ppm and a larger 250-sheet paper tray, reducing refill interruptions. Its automatic duplex printing supports eco-conscious workflows by saving paper. Connectivity options include dual-band Wi-Fi, Ethernet, and USB, making setup straightforward for different environments. While it lacks scanning and copying functions, this simplifies operation and maintenance, and the device can handle high-volume printing efficiently. The main tradeoff is its monochrome-only output, which limits use cases for teams requiring multifunctionality. This model suits solo professionals or small teams that primarily print text documents at high volume, without the need for scanning or copying.
Pros:- Fast printing speed of 36 ppm for quick turnaround
- Large 250-sheet paper capacity reduces reloads
- Automatic duplex printing saves paper and costs
- Versatile wireless and Ethernet connectivity
Cons:- Limited to monochrome printing, no scanning or copying
- Requires genuine toner replacements for reliable operation
- No touchscreen or advanced user interface
Best for: Individual professionals or small teams focused on high-volume monochrome printing with minimal multifunction needs.
Not ideal for: Workgroups requiring scanning or copying, or those needing color output, as this model is dedicated solely to printing.
- Print Speed:36 pages per minute
- Paper Capacity:250 sheets
- Automatic Duplex:Yes
- Connectivity:Wi-Fi (dual-band), Ethernet, USB
- Mobile Printing:Yes via Brother Mobile Connect app
- Color Printing:No
Our verdict“This printer is best suited for users who need rapid, high-volume monochrome printing with minimal fuss and multifunctionality.”
How We Picked
The products were selected based on their performance in a workgroup setting, considering factors such as print speed, network connectivity, build quality, and ease of use. We prioritized models that offer reliable operation under continuous use, with features that support multiple users like duplex printing, wireless connectivity, and expandable paper capacity. Cost of ownership, including toner yield and maintenance, also played a significant role. The ranking reflects a balance of these factors, favoring models that deliver consistent performance and value for small to medium-sized workgroups.| Network laser printer for workgroup | Connectivity |
|---|---|
| HP Factory Renewed LaserJet P2 | USB, Gigabit Ethernet |
| Brother HL-6210DW Monochrome L | Gigabit Ethernet, dual band wireless |
| HP LaserJet 1320n Monochrome N | Network (Ethernet) |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, Dual-band WiFi |
| Dell S3840CDN Smart Duplex Wor | — |
| Brother DCP-L2640DW Wireless M | Wireless (2.4GHz / 5GHz), Ethernet, USB |
| Brother HL-L2460DW Wireless Mo | Wi-Fi (dual-band), Ethernet, USB |
Factors to Consider When Choosing Network Laser Printer For Workgroup
Choosing the right network laser printer for a workgroup involves weighing several key factors. Beyond initial costs, consider how well a printer integrates into your existing network, its speed, and its capacity to handle your typical workload. Understanding these factors helps you avoid common pitfalls like underestimating toner costs or selecting a printer that can’t keep pace with your team. The following sections explore the most important considerations to ensure your investment supports your team’s productivity efficiently.Print Speed and Duty Cycle
For a workgroup, speed matters because delays can bottleneck productivity. Look for a printer with a high pages-per-minute (PPM) rating and a duty cycle that exceeds your expected monthly volume. Underestimating your needs can lead to frequent jams or slowdowns, especially during peak periods. Conversely, overestimating might mean paying for capacity you won’t use, so match the printer’s specs to your actual workload to get the best value.
Connectivity and Network Compatibility
Wireless and Ethernet options are standard in modern workgroup printers, but it’s crucial to verify compatibility with your existing network infrastructure. Features like Wi-Fi Direct, mobile printing, and cloud access can streamline workflows, especially with remote or mobile users. Failing to consider these can lead to frustration or the need for additional hardware. Prioritize models that support your current and future connectivity needs to maximize convenience.
Cost of Ownership and Toner Yield
Initial purchase price is only part of the story. Toner cartridges vary widely in yield and cost, impacting long-term expenses. A model with a higher yield per cartridge might cost more upfront but can save money over time by reducing replacement frequency. Be cautious of lower-yield cartridges that require frequent replacements, which can disrupt workflow and increase maintenance efforts.
Build Quality and Ease of Maintenance
Workgroups demand durable printers capable of sustained use. Poor build quality can lead to frequent breakdowns, while a well-designed model simplifies maintenance tasks like replacing toner or clearing paper jams. Consider the availability of service support and whether parts are readily accessible. Investing in a reliable, easy-to-maintain printer minimizes downtime and keeps your team productive.
Size, Footprint, and User Interface
Space constraints and user-friendliness play significant roles. Compact models save valuable office space, but might sacrifice capacity or speed. A straightforward, intuitive control panel reduces training time and minimizes user errors. Evaluate your workspace and user skill levels to select a unit that integrates seamlessly into your environment without adding clutter or complexity.
Frequently Asked Questions
How do I choose between monochrome and color printers for my workgroup?
Choosing between monochrome and color depends on your printing needs. Monochrome printers are typically faster and cheaper to operate, making them suitable for text-heavy documents. If your team handles presentations, marketing materials, or visual content, color printing may justify the additional cost for vibrant, professional-quality output. Consider your typical workload and budget to decide which type aligns best with your requirements.
What’s the best way to estimate ongoing toner costs?
Focus on the toner cartridge yield, which indicates how many pages it can print before replacement. High-yield cartridges often have a higher upfront cost but lower cost per page, leading to savings over time. Also, check the price of replacement cartridges and factor in how often your team prints. This approach helps avoid surprises and ensures your choice remains cost-effective long-term.
Is duplex printing worth it for a workgroup?
Yes, duplex printing can significantly reduce paper costs and is environmentally friendly. It speeds up workflows where double-sided printing is useful, like reports and brochures. However, not all printers handle duplex printing equally well—some do it more reliably and quickly than others. If your team frequently prints large documents, investing in a model with automatic duplex support makes sense.
How important is wireless connectivity in a workgroup printer?
Wireless connectivity adds flexibility, especially if your team uses multiple devices or works in different locations. It simplifies sharing the printer without cabling and supports mobile printing from smartphones and tablets. However, ensure your Wi-Fi network is robust enough to handle multiple users simultaneously. For highly secure or large network environments, wired Ethernet might still be preferable for stability.
Should I prioritize speed or print quality for my workgroup?
Speed is often more critical in busy workgroups to avoid delays, but print quality shouldn’t be overlooked, particularly for client-facing materials or detailed graphics. Many models strike a balance, offering high speed with acceptable quality for routine tasks. Consider your primary document types and volume to determine whether speed or quality should take precedence in your selection.
Conclusion
For most small to medium-sized workgroups, the HP LaserJet P2055dn offers reliable performance and straightforward operation, making it the best overall choice. If your team emphasizes color output, the Dell S3840CDN provides vibrant results, though at a higher ongoing cost. Budget-conscious buyers will appreciate the Brother HL-6210DW for its balance of features and affordability, while those seeking ease of use should consider models with intuitive interfaces like the Brother DCP-L2640DW. Large teams with high-volume needs should focus on printers with higher duty cycles and robust connectivity options, ensuring your investment supports your workflow seamlessly.
